Konica-minolta BIZHUB C253 Manual de usuario

User’s Guide [Security Operations]A02E-9657-00 C M Y BKhttp://konicaminolta.comCopyright2007A02E-9657-002007. 10Ver. 1.00

C253/C203 1-5Security11.3 Data to be ProtectedThe underlying concept of this machine toward security is "to protect data that can be disclosed ag

C253/C203 2-85Administrator Operations22.14.2 Registering the certificate2Note Do not leave the machine with the Admin Mode setting screen left shown

C253/C203 2-86Administrator Operations24 Select the [E-mail] and click the [OK].5 Click to select [Registration of Certification Information] and, thr

C253/C203 2-87Administrator Operations22.15 SNMP Setting FunctionWhen access to the Administrator of the machine by the Administrator Settings is auth

C253/C203 2-88Administrator Operations24 Touch [Forward¡] to show the [2/3] SNMP v3 Settings screen.5 Touch [Forward¡] to show the [4/5] SNMPv3/Write

C253/C203 2-89Administrator Operations27 Touch [Write auth].8 Enter the new 8-digit-or-more auth-password from the keyboard and keypad.– Press the [C]

C253/C203 2-90Administrator Operations211 Enter the new 8-digit-or-more priv-password from the keyboard and keypad.– Press the [C] key to clear all ch

C253/C203 2-91Administrator Operations2<From PageScope Web Connection>0 For the procedure to call the Admin Mode to the display, see "Acces

C253/C203 2-92Administrator Operations22.15.2 SNMP access authentication functionIf the settings of the Administrator mode are to be changed using SNM

C253/C203 2-93Administrator Operations22.15.4 SNMP network setting functionThe Administrator who has been authenticated through SNMP access authentica

C253/C203 2-94Administrator Operations22.16 TCP/IP Setting FunctionWhen access to the Administrator of the machine by the Administrator Settings is au

C253/C203 1-6Security11.4 Precautions for Operation ControlThis machine and the data handled by this machine should be used in an office environment t

C253/C203 2-95Administrator Operations22.16.2 Registering the DNS Server2Note Do not leave the machine with the setting screen of Administrator Settin

C253/C203 2-96Administrator Operations22.17 NetWare Setting FunctionWhen access to the Administrator of the machine by the Administrator Settings is a

C253/C203 2-97Administrator Operations22.18 SMB Setting FunctionWhen access to the Administrator of the machine by the Administrator Settings is authe

C253/C203 2-98Administrator Operations22.19 AppleTalk Setting FunctionWhen access to the Administrator of the machine by the Administrator Settings is

C253/C203 2-99Administrator Operations22.20 E-Mail Setting FunctionWhen access to the Administrator of the machine by the Administrator Settings is au

C253/C203 2-100Administrator Operations2

3User Operations

C253/C203 3-2User Operations33 User Operations3.1 User Authentication FunctionWhen [ON (MFP)] or [ON (External Server)] (Active Directory) is set for

C253/C203 3-3User Operations3<From the Control Panel>1 Touch [User Name].2 Enter the User Name from the keyboard and keypad.– Press [C] or touch

C253/C203 3-4User Operations35 Enter the 8-to-64-digit User Password from the keyboard or keypad.– Press the [C] key to clear all characters.– Touch [

C253/C203 1-7Security1Network Connection Requirements for the MachinePackets being transmitted over the LAN installed in the office, in which the mach

C253/C203 3-5User Operations39 Enter the Account Name from the keyboard and keypad.– Press [C] or touch [Undo] to clear the value entered.– Touch [Del

C253/C203 3-6User Operations314 Press [Access] or touch [Login].?What if a wrong Account Name or Account Password is entered?% If a wrong Account Name

C253/C203 3-7User Operations3<From PageScope Web Connection>1 Start the Web browser.2 Enter the IP address of the machine in the address bar.3 P

C253/C203 3-8User Operations35 Click the [Login].?What if a wrong User Name or User Password is entered?% If there is a mismatch of User/Account Passw

C253/C203 3-9User Operations33.2 Change Password FunctionWhen [ON (MFP)] is set for Authentication Method of User Authentication, the machine permits

C253/C203 3-10User Operations35 Enter the currently registered 8-digit-or-more User Password from the keyboard and keypad.– Press the [C] key to clear

C253/C203 3-11User Operations39 To prevent entry of a wrong password, enter the 8-to-64-digit User Password again.– Press the [C] key to clear all cha

C253/C203 3-12User Operations3<From PageScope Web Connection>0 For the logon procedure, see "Performing user authentication" on page 3

C253/C203 3-13User Operations33.3 Secure Print Document FunctionThe Secure Print Document function allows a Secure Print Document specified by a corre

C253/C203 3-14User Operations3<Setting can be made only from the control panel>0 For the logon procedure, see "Performing user authenticati

C253/C203 1-8Security11.5 MiscellaneousPassword RulesAccording to certain Password Rules, registration of a password consisting of a string of a singl

C253/C203 3-15User Operations36 Enter the Secure Print ID that consists of up to 16 digits from the keyboard and keypad.– Press the [C] key to clear a

C253/C203 3-16User Operations310 Touch [OK].?What if there is a mismatch of the Secure Print Password relative to the Secure Print ID?% If there is a

C253/C203 3-17User Operations33.4 User Box FunctionFor all users who have been authenticated through User/Account Authentication, the machine enables

C253/C203 3-18User Operations34 Touch [Create User Box].5 Touch [Public/Personal User Box].6 Touch [New].?What steps should be performed to change the

C253/C203 3-19User Operations37 Touch [Public] or [Personal] or [Group] to select the User Box type.?What steps should be performed to change the Owne

C253/C203 3-20User Operations310 Touch [OK].?What happens if the User Password entered does not meet the requirements of Password Rules?% If the User

C253/C203 3-21User Operations3<From PageScope Web Connection>0 For the logon procedure, see "Performing user authentication" on page 3

C253/C203 3-22User Operations34 Click the [OK].?What happens if the User Box Password entered does not meet the requirements of Password Rules?% If th

C253/C203 3-23User Operations33.4.2 Changing the User Box Password and user attributes and account attributes2Note Do not leave the machine while you

C253/C203 3-24User Operations3?What happens if there is a mismatch in the User Box Password?% If there is a mismatch between the currently registered

C253/C203 1-9Security1Use the following browsers to ensure SSL encryption communication with appropriate strength. Use of any of the following browser

C253/C203 3-25User Operations3?What happens when the User Box Type is changed?% Changing the User Box Type clears the User Box Password. Perform steps

C253/C203 3-26User Operations39 Touch [Password].– If the User Box Type has been changed in step 5, go to step 12.10 Enter the currently set 8-digit U

C253/C203 3-27User Operations312 Enter the new 8-digit User Box Password from the keyboard and keypad.– Press the [C] key to clear all characters.– To

C253/C203 3-28User Operations3<From PageScope Web Connection>0 For the logon procedure, see "Performing user authentication" on page 3

C253/C203 3-29User Operations34 Click the [User Box Setting].– Go to step 5 if the selected User Box Type is [Personal] or [Group], and go to step 6 i

C253/C203 3-30User Operations3?What happens if User Box Owner is changed. is clicked?% If the "User Box Owner is changed." check box is clic

C253/C203 3-31User Operations3?What if no Owner Name, or a wrong one, has been entered?% If no Owner Name is entered, a message appears that tells tha

C253/C203 3-32User Operations33.4.3 Accessing the User Box and User Box fileDifferent functions can be performed on different types of operation menu.

C253/C203 3-33User Operations3<From the Control Panel>0 For the logon procedure, see "Performing user authentication" on page 3-2.1 Lo

C253/C203 3-34User Operations37 Select any arbitrary file.8 Select the target function.– Selecting [Delete] will delete the specified file.9 Press the

C253/C203 1-10Security1<Installing printer driver>To perform IPP printing, the printer driver must be installed. From "Add Printer Wizard,&

C253/C203 3-35User Operations3<From PageScope Web Connection>0 For the logon procedure, see "Performing user authentication" on page 3

C253/C203 3-36User Operations34 Select the desired operation from the pull-down menu and click [Changes the display].– Selecting the [Delete] in step

C253/C203 3-37User Operations33.4.4 Sending S/MIME box files2Note Do not leave the machine while you are in the user operation mode. If it is absolute

C253/C203 3-38User Operations34 Select [E-Mail Encryption] and touch [Close].?What happens if [E-Mail Encryption] is selected after the destination ha

4Application Software

C253/C203 4-2Application Software44 Application Software4.1 PageScope Data AdministratorPageScope Data Administrator is an application for management

C253/C203 4-3Application Software43 Check the settings on the "Import device information" screen and click [Import].4 Type the 8-digit Admin

C253/C203 4-4Application Software44.1.2 Setting the user authentication method2Reminder To change the user authentication method from "Device aut

C253/C203 4-5Application Software44 From the pull-down menu of User authentication, select the user authentication method.5 Click the [Export to the d

C253/C203 4-6Application Software44.1.3 Changing the authentication mode2Note Changing the Account Track setting erases all user and account informati

2Administrator Operations

C253/C203 4-7Application Software45 Select the specific [Authentication mode] to be changed and click [Next].– If [User Authentication and Account Tra

C253/C203 4-8Application Software4– If [User Authentication and Account Track] has been selected in step 5, [Synchronize] is set for "Synchronize

C253/C203 4-9Application Software44.1.4 Making the user settings<From the PC>0 For the procedure to access the machine, see steps 1 through 5 of

C253/C203 4-10Application Software47 Click the [Export to the device].2Note If you have already logged on to the Administrator Settings via the contro

C253/C203 4-11Application Software44.1.5 Making the account settings<From the PC>0 For the procedure to access the machine, see steps 1 through

C253/C203 4-12Application Software47 Click the [Export to the device].2Note If you have already logged on to the Administrator Settings via the contro

C253/C203 4-13Application Software44.1.6 Registering the certificate2Note Set 1024 bits or more for the key length of the RSA public key for the certi

C253/C203 4-14Application Software46 Select the [E-Mail] and Click the [OK].7 Click [Register] of S/MIME Certification file and select the certificate

C253/C203 4-15Application Software44.2 PageScope Box OperatorPageScope Box Operator is application software used exclusively for changing the name of

C253/C203 4-16Application Software4?What steps must be performed if ON (External Server) is set for the authentication method?% If [ON (External Serve

C253/C203 2-2Administrator Operations22 Administrator Operations2.1 Accessing the Administrator SettingsThis machine implements authentication of the

C253/C203 4-17Application Software44.2.2 Creating a User Box<From the PC>0 For the procedure to access the User Box, see steps 1 through 7 of &q

C253/C203 4-18Application Software42Reminder For the procedure to change the User Box Password and properties (user attributes, account at-tributes),

C253/C203 4-19Application Software44.2.3 Changing User Box properties (user attributes, account attributes)2Reminder If the "Save box password un

C253/C203 4-20Application Software4?What happens if a wrong User Box Password is entered?% If a wrong User Box Password is entered, a message appears

C253/C203 4-21Application Software44.2.4 Accessing the User Box fileDifferent functions can be operated depending on the file format.Study the followi

C253/C203 4-22Application Software44.3 HDD TWAIN driverThe HDD TWAIN driver, which is to be installed in the PC of a general user, is a TWAIN driver u

C253/C203 4-23Application Software45 Click the [OK].?What happens if a wrong User Password is entered?% If a wrong User Password is entered for the co

C253/C203 4-24Application Software44.4 PageScope Direct PrintPageScope Direct Print is an application that allows a PDF file or a TIFF file to be dire

C253/C203 4-25Application Software44 To enable Account Track, click the [Use Account Track] check box.5 Enter the Account Name and 8-to-64-digit Accou

C253/C203 4-26Application Software44.5 HDD Backup UtilityThe HDD Backup Utility, which is to be installed in the PC of the Administrator of the machin

C253/C203 2-3Administrator Operations2<From the Control Panel>1 Press the [Utility/Counter] key.2 Touch [Administrator Settings].?Is it possible

C253/C203 4-27Application Software45 From the "Device to be backed up" pull-down menu, select this machine and then enter the 8-digit Admini

C253/C203 4-28Application Software48 Click [Browse] and specify the destination, in which the backup folder is to be saved.9 Type a backup folder name

C253/C203 4-29Application Software411 Check the data that has been set and click [Start].12 Make sure that the backup procedure has been completed. Th

C253/C203 4-30Application Software44.5.2 Restore2Reminder If the "Save the administrator password" check box is selected, the Administrator

C253/C203 4-31Application Software46 Click the "Device to be restored" pull-down menu and select the machine.7 Type the 8-digit Administrato

C253/C203 4-32Application Software410 Click the [OK]. Make sure that Restore procedure has been completed and then click [Finish].

User’s Guide [Security Operations]A02E-9657-00 C M Y BKhttp://konicaminolta.comCopyright2007A02E-9657-002007. 10Ver. 1.00

C253/C203 2-4Administrator Operations24 Touch [OK].?What happens if a wrong Administrator Password is entered?% If a wrong Administrator Password is e

C253/C203 x-1ContentsContents1 Security1.1 Introduction...

C253/C203 2-5Administrator Operations22.1.2 Accessing the User Mode2Note The Administrator must first make User Authentication settings before he or s

C253/C203 2-6Administrator Operations24 Touch [Password].5 Enter the 8-digit Administrator Password from the keyboard and keypad.– Press the [C] key t

C253/C203 2-7Administrator Operations2<From PageScope Web Connection>1 Start the Web browser.2 Enter the IP address of the machine in the addres

C253/C203 2-8Administrator Operations26 Click the [OK].?What happens if a wrong Administrator Password is entered?% If a wrong Administrator Password

C253/C203 2-9Administrator Operations22.2 Enhancing the Security FunctionWhen access to the Administrator of the machine by the Administrator Settings

C253/C203 2-10Administrator Operations22Reminder When Password Rules is set to [ON], the characters and the number of digits used for each password ar

C253/C203 2-11Administrator Operations22.2.2 Setting the Enhanced Security Mode2Note When the main power switch is turned off, then on again, wait at

C253/C203 2-12Administrator Operations24 Select [ON] to enable the Enhanced Security Mode and touch [OK].– The following screen appears if the previou

C253/C203 2-13Administrator Operations26 Make sure that a message appears prompting you to turn OFF and then ON the main power switch. Now, turn OFF a

C253/C203 2-14Administrator Operations22.3 Preventing Unauthorized AccessWhen access by the Administrator of the machine through the Administrator Set

C253/C203 x-2Contents2.8.1 Making account setting ...

C253/C203 2-15Administrator Operations2<Setting can be made only from the control panel>0 For the procedure to call the Security Settings menu t

C253/C203 2-16Administrator Operations26 Press the [C] key and, from the keypad, enter the time, after the lapse of which the access lock state of the

C253/C203 2-17Administrator Operations22.4 Canceling the Operation Prohibited StateWhen access to the Administrator of the machine by the Administrato

C253/C203 2-18Administrator Operations23 Touch [Release].4 Select the function, for which Prohibit Function as a result of unauthorized access is to b

C253/C203 2-19Administrator Operations22.5 Setting the Authentication MethodWhen access to the Administrator of the machine by the Administrator Setti

C253/C203 2-20Administrator Operations23 Touch [General Settings].4 Select [User Authentication] and touch [ON (MFP)] or [ON (External Server)].?What

C253/C203 2-21Administrator Operations26 Select [Synchronize User Authentication & Account Track] and touch [Synchronize].– To separate the User A

C253/C203 2-22Administrator Operations22.5.2 Setting the External Server2Note Do not leave the machine with the setting screen of Administrator Settin

C253/C203 2-23Administrator Operations26 Touch [Active Directory].7 From the keyboard and keypad, enter the Domain Name and touch [OK].8 Touch [OK].9

C253/C203 2-24Administrator Operations22.6 System Auto Reset FunctionWhen access to the Administrator of the machine by the Administrator Settings via

C253/C203 x-3Contents2.18 SMB Setting Function...

C253/C203 2-25Administrator Operations24 Touch [System Auto Reset].5 Press the [C] key and enter the period of time (1 min. to 9 min.) after which Sys

C253/C203 2-26Administrator Operations22.7 User Setting FunctionWhen access to the Administrator of the machine by the Administrator Settings is authe

C253/C203 2-27Administrator Operations22.7.1 Making user setting2Note Do not leave the machine with the setting screen of Administrator Settings left

C253/C203 2-28Administrator Operations24 Touch [User Registration].5 Select a specific User Registration key, in which no user has been registered, an

C253/C203 2-29Administrator Operations27 From the keyboard and keypad, enter a new User Password that may consist of 8 or more digits.– Press the [C]

C253/C203 2-30Administrator Operations211 Touch [Account Name].?What happens if Account Track has not been set or synchronization with Account Track h

C253/C203 2-31Administrator Operations22Reminder To delete a previously registered user, touch [Delete] in step 5. Check the contents of registration

C253/C203 2-32Administrator Operations2<From PageScope Web Connection>0 For the procedure to access the Admin Mode, see "Accessing the Admi

C253/C203 2-33Administrator Operations2?Are there any precautions to be used when making settings?% Any number that has previously been registered can

C253/C203 2-34Administrator Operations22.8 Account Track Setting FunctionWhen access to the Administrator of the machine by the Administrator Settings

C253/C203 x-4Contents4.2.3 Changing User Box properties (user attributes, account attributes) ...4-

C253/C203 2-35Administrator Operations24 Touch [Account Track Registration].5 Select a specific Account Registration key, in which no account has been

C253/C203 2-36Administrator Operations27 From the keyboard and keypad, enter a new Account Password that may consist of 8 digits.– Press the [C] key t

C253/C203 2-37Administrator Operations22Reminder To delete a previously registered account, touch [Delete] in step 5. Check the contents of registrati

C253/C203 2-38Administrator Operations2<From PageScope Web Connection>0 For the procedure to access the Admin Mode, see "Accessing the Admi

C253/C203 2-39Administrator Operations25 Click the [OK].?What happens if the Account Password entered does not meet the requirements of Password Rules

C253/C203 2-40Administrator Operations22.9 User Box FunctionWhen access to the Administrator of the machine by the Administrator Settings is authentic

C253/C203 2-41Administrator Operations23 Touch [Create User Box].4 Touch [Public/Personal User Box].5 Touch [New].

C253/C203 2-42Administrator Operations2– To change the setting of a User Box, touch the corresponding User Box key.?What steps should be taken to dele

C253/C203 2-43Administrator Operations2– Touch [Cancel] to go back to the screen shown in step 6.8 Touch [OK].?What happens if the User Box Password e

C253/C203 2-44Administrator Operations2<From PageScope Web Connection>0 For the procedure to access the Admin Mode, see "Accessing the Admi

1Security

C253/C203 2-45Administrator Operations2?What happens if there is a mismatch in the User Box Passwords?% If there is a mismatch in the User Box Passwor

C253/C203 2-46Administrator Operations22.9.2 Changing the user attributes and account attributesThe Administrator of the machine can change the box ty

C253/C203 2-47Administrator Operations2– [Change Owner] appears if the Box Type has been changed to [Personal]. Select the desired user name of the ow

C253/C203 2-48Administrator Operations25 For [Change Owner], select the desired user.– For [Change Account Name], select the desired user.6 Touch [OK]

C253/C203 2-49Administrator Operations29 Touch [OK].?What happens if the User Box Password entered does not meet the requirements of Password Rules wh

C253/C203 2-50Administrator Operations2<From PageScope Web Connection>0 For the procedure to access the Admin Mode, see "Accessing the Admi

C253/C203 2-51Administrator Operations2?What steps should be performed to delete a User Box?% To delete a User Box, click [Delete User Box]. A message

C253/C203 2-52Administrator Operations26 Click the "User Box Password is changed." check box and enter the User Box Password.?What precautio

C253/C203 2-53Administrator Operations22.10 Changing the Administrator PasswordWhen access to the Administrator of the machine from the control panel

C253/C203 2-54Administrator Operations24 Touch [OK].?What if an Administrator Password different from that is currently registered is mistakenly enter

C253/C203 1-2Security11 Security1.1 IntroductionThank you for purchasing our product.This User’s Guide contains the operating procedures and precautio

C253/C203 2-55Administrator Operations27 To prevent entry of a wrong Administrator Password, enter the new 8-digit Administrator Password once again.–

C253/C203 2-56Administrator Operations22.11 Protecting Data in the HDDWhen access to the Administrator of the machine by the Administrator Settings is

C253/C203 2-57Administrator Operations2<Setting can be made only from the control panel>0 For the procedure to call the Security Settings menu t

C253/C203 2-58Administrator Operations25 Touch [OK].?What happens if the HDD Lock Password entered does not meet the requirements of Password Rules?%

C253/C203 2-59Administrator Operations22.11.2 Changing the HDD Lock Password2Note When the main power switch is turned off, then on again, wait at lea

C253/C203 2-60Administrator Operations24 Enter the 20-digit HDD Lock Password from the keyboard and keypad.– Press the [C] key to clear all characters

C253/C203 2-61Administrator Operations28 Make sure that a message appears prompting you to turn OFF and then ON the main power switch. Now, turn OFF a

C253/C203 2-62Administrator Operations22.11.3 Setting the Encryption Key (encryption word)2Note When the main power switch is turned off, then on agai

C253/C203 2-63Administrator Operations24 Enter the new 20-digit Encryption Key from the keyboard and keypad.– Press the [C] key to clear all character

C253/C203 2-64Administrator Operations28 Make sure that a message appears prompting you to turn OFF and then ON the main power switch. Now, turn OFF a

C253/C203 1-3Security1INSTALLATION CHECKLISTThis Installation Checklist contains items that are to be check by the Service Engineer installing this ma

C253/C203 2-65Administrator Operations212 A message will appear that confirms whether the HDD may be formatted or not.Select the [Yes] and touch [OK].

C253/C203 2-66Administrator Operations215 Touch [Overwrite Temporary Data].16 Touch [Encryption Priority] or [Overwrite Priority].17 Touch [OK].– If t

C253/C203 2-67Administrator Operations219 Make sure that a message appears prompting you to turn OFF and then ON the main power switch. Now, turn OFF

C253/C203 2-68Administrator Operations22.11.4 Changing the Encryption Key2Note When the main power switch is turned off, then on again, wait at least

C253/C203 2-69Administrator Operations24 Enter the new 20-digit Encryption Key from the keyboard and keypad.– Press the [C] key to clear all character

C253/C203 2-70Administrator Operations28 Make sure that a message appears prompting you to turn OFF and then ON the main power switch. Now, turn OFF a

C253/C203 2-71Administrator Operations22.12 Overwrite All Data FunctionWhen access to the Administrator Settings by the Administrator of the machine v

C253/C203 2-72Administrator Operations2<Setting can be made only from the control panel>0 For the procedure to call the HDD Settings menu to the

C253/C203 2-73Administrator Operations25 Make sure that a message appears prompting you to turn OFF and then ON the main power switch. Now, turn OFF a

C253/C203 2-74Administrator Operations22.13 SSL Setting FunctionWhen access to the Administrator of the machine by the Administrator Settings is authe

C253/C203 1-4Security11.2 Security FunctionsSetting the Enhanced Security Mode to [ON] will validate the security function of this machine. For detail

C253/C203 2-75Administrator Operations24 Select [Create a self-signed Certificate] and click [OK].5 Select the Encryption Strength.6 Select "Admi

C253/C203 2-76Administrator Operations27 Make the necessary settings.?What if data entered for each item does not meet the requirements?% If data ente

C253/C203 2-77Administrator Operations22.13.2 Changing the Encryption Strength Setting2Note Do not leave the machine with the Admin Mode setting scree

C253/C203 2-78Administrator Operations22.13.3 Changing the Mode Using SSL2Note Do not leave the machine with the Admin Mode setting screen left shown

C253/C203 2-79Administrator Operations22.13.4 Removing a Certificate2Note Do not leave the machine with the Admin Mode setting screen left shown on th

C253/C203 2-80Administrator Operations22.14 S/MIME Communication Setting FunctionWhen access to the Administrator of the machine by the Administrator

C253/C203 2-81Administrator Operations23 Touch [E-Mail Settings].4 Touch [S/MIME Communication Settings].5 Select [ON] and [E-Mail Text Encryption Met

C253/C203 2-82Administrator Operations26 Select encryption strength and touch [OK].7 Touch [OK].8 Select [Automatically Obtain Certificates].9 Select

C253/C203 2-83Administrator Operations2<From PageScope Web Connection>0 For the procedure to call the Admin Mode to the display, see "Acces

C253/C203 2-84Administrator Operations26 Click the [OK].